Portfolio Finance Officer at the Management Sciences for Health (MSH) Full Time

Job Title: Portfolio Finance Officer

Job Requisition ID: R2971
Location: Abuja
Job Type: Full-time

About this Role

• The Portfolio Finance Officer provides Financial Planning and Analysis (FP&A) technical support to projects and builds the capacity of financial managers in country offices.
• This position helps ensure country offices receive needed support to effectively manage financial activities according to FP&A standards.
• S/he will support project billing, revenue recognition, budgeting and financial reporting efforts

More specifically:
Lead Project Financial Management  – 45%:

• Lead or contribute to the development of annual, life of project, and/or ad hoc project budgets. Support the timely completion and submission of all project financial reporting requirements.
• Develop and maintain project coding structure in Costpoint and share all updates with the team.
• Maintain systems for project budget monitoring and tracking that include financial and contractually required data. This includes a monthly Budget Monitoring Report (BMR)
• Coordinate with country finance and accounting staff for information needed for budgeting, budget and expenditures monitoring, and reporting.
• Ensure compliance of project expenditures with approved budgets.
• Review monthly expenses and follow up with accounting and project staff to correct mischarges to the wrong code and identify other questions on expenses.
• Document and monitor overall financial performance, analyze trends, prepare routine pipeline analyses, and identify and communicate any over-under expenditure observations or other gaps to the Project/Finance Director/Lead and Portfolio Director and home office support teams.

Manage Billing, Revenue Recognition, and Profit and Loss figures for assigned project portfolio – 35%:

• Accurately recognize project revenue on a monthly basis.
• Develop and submit timely invoices and financial reports to donors
• Regularly reconcile open AR, unbilled revenue, deferred revenue, and cost accruals associated with each assigned project.
• Support monthly close process with HQ Accounting and Field Finance teams.
• Support project leadership in the management of budgeted profit and loss figures.
• Build the capacity of projects to understand and actively monitor corporate budget targets.

Develop Business Intelligence Reporting – 15%:

• Develop the skills and/or share knowledge in building reports and dashboards in the Costpoint Business Intelligence module or in Power BI.
• Socialize the use of BI tools and reports for project financial management.

Contribute to other corporate level and cross-departmental knowledge sharing and capacity development initiatives – 5%:

• Contribute to business development as requested (e.g., provide project historical documents and inputs for proposals, participate in handover and transition from business development to the project implementation team).
• Participate in the mid-level staff group for knowledge exchange and professional development.

Specific Requirements
Education and Experience:

• Bachelor’s and 6+ years’ experience, Master’s and 4+ years’ experience, or Doctorate and 2+ years’ experience.
• Experience with complex financial planning and analysis required.
• Experience working with international development project leadership, including Project Director and project Chief of Party (COP)
• Experience with aspects of federal cost reimbursement practices, such as the Federal Acquisitions Regulations (FAR) and USAID regulations is required.

Preferred:

• 8+ years of progressively responsible experience in project financial management is preferred.
• Prior work experience with non-USG donors also desirable.

Knowledge and Skills:

• Knowledge and experience with USG and other international development funder financial reporting and compliance requirements.
• Experience with developing and managing complex budgets, analyzing spending against budget, and internal and external financial reporting.
• Strong software skills including extensive experience with databases, pivot tables, spreadsheets, word processing tools, SharePoint, and other Microsoft 365 applications is essential
• Fluent written and spoken English is required; working knowledge of French is highly desirable.
• Familiarity with ERP software, particularly Deltek Costpoint and Costpoint Business Intelligence is highly desirable.

Competencies:

• Manage work with shifting priorities
• Manage and coordinate a variety of activities simultaneously
• Work in a team-oriented environment while driving for results
• Positive attitude
• Creative problem solving
• Experience in successfully navigating a culturally diverse environment.
• Very good interpersonal and communication skills, both written and verbal.
• Ability to work remotely and integrate with the rest of the FP&A team, which is based in the US.

Physical Demands:

• Ability to travel domestically and internationally as needed.
• Able to perform basic office operations – keyboard use, pulling drawers, lifting papers <10 lbs, etc.

What Do You Need to Apply?

• MSH employs people of passion, we seek those individuals who dream of a better world. We look for professionals who combine experience, local knowledge, and an understanding of international best practices.

Application Closing Date
Not Specified.