Senior Corporate Procurement Specialist at the Management Sciences for Health (MSH) Full Time

Job Title: Senior Corporate Procurement Specialist

Job ID: R2867
Location: Abuja, Nigeria
Job Type: Full-time

Job Description

• Identify Vendors of goods and services in line with MSH procurement procedures and donor regulations.
• Negotiate terms with vendors such as price, quality of goods, deadlines, expectations etc.
• Liaise with vendors and stakeholders (requestors in divisions and projects) regarding updates and details of specification, quality and price requirements.
• Evaluate and compare goods and services to determine which best meets the organization’s needs.
• Obtain goods at the right cost for the quality required.
• Create Purchase Orders and tally these with Purchase Requests.
• Work collaboratively with the Accounts Payable team to analyse invoices to ensure accuracy of goods and services delivered.
• Work closely with the project teams to understand details of procurement requirements.
• Assisting with Procurement where Countries have staffing or knowledge gap
• Provide proactive timely feedback and updates to project teams and division leads on progress of their procurements.
• Organize regular meetings with stakeholders to troubleshoot, resolve technical issues impacting the timely delivery of planned procurement actions.
• Responsible for the procurement of restricted commodities on behalf of country programs.
• Regular review of past performance of key freight forwarders ensuring that there is a good number of freight forwarders to support MSH international freight needs.
• Coordinate the flow of goods purchased internationally from the vendor to the end user i.e. country offices. Putting in place effective trackers that ensure teams are kept up to date.
• Coordinate with local procurement teams in the timely preparation of import documentation and authorizations for all air and sea shipments.
• Ensure timely management of carriage for imports and exports.
• Work with Freight forwarders, ensuring the integrity of import and export documentations such as final invoice, packing list, air way bill, bill of lading.
• Verifications of all freight invoices.
• Timely review of exceptions between Purchase Requisitions, Purchase Orders and Receipts.
• Ensure robust documentation of all procurements and updated centralized filing in SharePoint.
• Ensure accuracy of electronic purchase orders, i.e., correct coding in line with the finance procedures.
• Maintain knowledge of Federal Import/Export regulations, Federal Acquisition Regulations and MSH’s compliance with the regulations to coach/train staff and ensure compliance
• Ensure compliance with US Government and MSH policies and procedures.
• Ensure compliance with procurement regulations and standards.
• Ensure 100% regular clearance verifications performed against all vendors of goods and services in assigned countries
• Ensure business review meetings with project procurement teams to review compliance and implement improvements and best practices.
• Provide direct support via planned country and field operations visits
• Develop training materials; provide coaching and mentoring for staff delegated authority to perform procurement functions.
• Train field procurement officers in MSH procurement policies and practices
• Support and manage deployment and rollout of assigned initiatives and projects rollouts.  i.e., implementation of new ERP systems and tools in MSH Country offices
• Lead mentoring of F&A staff to complete signatory delegation process
• Support Country start-ups and close-outs

Requirements

• Required: Bachelor’s Degree or equivalent related experience.
• Preferred: Certifications in CIPS, ISM, CPM, Lean-Six Sigma Training or certification and other relevant procurement/supply chain certifications

Required Minimum Experience:

• Required: 5+ years of experience in procurement and operations
• Preferred: Corporate sourcing and procurement Experience
• Preferred: 2+ years INGO experience i.e. U.S. government funded projects, DFID, and others
• Proficiency in Microsoft Office programs, especially Excel spreadsheets.

Knowlegde and Skills:

• Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems.
• Experience in development of policies and procedures
• In-depth knowledge of federal procurement regulations and USAID regulations
• Proficiency with Procurement Systems and Sourcing tools.
• Experience supervising staff
• Negotiation skills
• Capacity building/facilitation skills
• Multi-lingual proficiencies such as English, French, Spanish or other are an added advantage.
• Experience in cross-cultural work environment

Competencies:

• Adaptable, creative, collaborative and able to think strategically.
• Critical thinking and technical expertise – uses logic and methods to solve complex business problems, seeing hidden problems, decision making effectively under pressure.
• Purpose driven and outcome focused – moving roadblocks, tackling difficult problems and is action oriented.
• Developing and leading talent – coach employees to improve performance, encourage stretch tasks and assignments.
• Thinking digitally – picking up new technical skills and knowledge quickly, gains familiarity and is comfortable using a range of digital collaborative tools.
• Operate as a nimble learner – knowing personal strengths, weaknesses and limits, has a growth mind-set.
• Committed to continuous improvement and willing to develop new skills over time.
• Keen customer focus on internal/external stakeholders.
• Impeccable negotiation and problem solving skills.
• Exceptional interpersonal skills and rapport building

Application Closing Date
Not Specified.